posted 5/5/11
Advising for Transfer Math
Hilary Seagle has updated two documents to help advisors choose the correct math courses for transfer students. There is chart and a document to help explain these choices.
posted 4/12/11
Admission Application Process
Admission Applications received online will be automatically uploaded into Colleague every half hour. Kathy Owens in Admissions/Student Services (4352) will be coordinating this process. Written applications will still be accepted but will take longer to process. Encourage students to make submit their applications online.
posted 2/21/11
Academic Forgiveness Form Updated
The Academic Forgiveness Form has been updated. The form is available on the S: drive or here.
posted 10/21/10
Student Records Document Imaging Project
Student Services is currently in the process of having all student files sent to an outside company to be digitally imaged in preparation for imaging software. All physical files that exist will be inaccessible until the end of December.
If you have any questions about a student record, you must email Karen Reed and CC myself. If you have questions about transcripts evaluations, we can determine how to comply with your request, either by contacting the company that is imaging the records to have a file pulled or contacting a college to generate another copy of the transcript to be reviewed. We are limited to the number of requests we can make to the imaging company without cost to us, so we recommend that you ask us to do this sparingly. Another option would be if the student can bring in there own copy for you to work from during registration.
We understand this could present a slight inconvenience at times, but it is also a very exciting step into the digital age.
We ask for your patience during this transition period. - Christy Deaver, Registrar
posted 4/13/10
Printing Transcripts
From the Registrar - Due to a recent patch update it has change the default on the first page of the TRAN screen, which is causing the transcript to automaticaly print in the Registrar's Office on official paper. Please make sure the following two fields on this screen are set to "No":
"Use Grouping Ptr"
"Verify Prt Restrs"
Review an example.
posted 11/16/09
Receipt of Transcripts
From the Registrar - Please check IASU (Institutions Attended Summary) to verify if a transcript has been received before telling the student we have it in our system. Do not check STAC (Student Academic Credits) alone to verify receipt of a transcript. Non-degree (special credit) transcripts could have been received, but are not evaluated until the student either declares a major or we are made aware of what pre-requisites are necessary for them to register.
Please contact our
office if you need
any assistance - Christy
S. Deaver, Registrar,
(800) 447-4091, ext.
4406, (828) 631-3381,
fax - christyd@southwesterncc.edu
posted 8/15/09
Transcripts in Colleague
To view whether we have received a student's transcript, go to IASU in Colleague. If there is a date in the column received, then we have processed it.
To see transfer credit go to STAC and look for courses with a grade of TR (transfer from another college), AP (Advanced Placement transfer), and SP (Secondary Placement transfer from local high schools that offer VoCATs exam).
To check placement test scores you can go to the TSUM screen.
And of course to register a student RGN.
Please contact our office if you need any assistance - Christy S. Deaver, Registrar, (800) 447-4091, ext. 4406,
(828) 631-3381, fax -
christyd@southwesterncc.edu
posted 8/14/09
Financial Aid Office Reminder - Awards Online
Students have not been mailed award packets for Fall 2009. Their award letter can be viewed from their MySCC page under the Web Advisor link.
Before you register students who say they have financial aid, ask if they have viewed their award on MySCC. There's no value in registering a student now, only to have their schedule deleted on Friday for non-payment.
If you need help during
registration, please
call Melody Lawrence
on ext. 4224, Suzanne
Gregory on ext. 4415,
or Cathy Setser on
ext. 4338.
posted 4/28/09
Business Office Reminder - Drop/Add
Please be aware that when a student registers and pays for a class, they can receive a 100% refund if they drop the class prior to the first day of the semester and 75% refund during drop/add.
Also, the de-reg (purge) process does not pick up students receiving financial aid. Therefore, these students must drop if they do not plan to attend. If they do not drop, the student will be charged for the classes.
Also, the NC Administrative
Code to which we must
adhere does not consider
"non-attendance" when
calculating tuition
charges. If you have
any questions, please
feel free to contact
me - Rita Norris,
Associate Controller,
828-339-4244, ritan@southwesterncc.edu
posted 4/28/09
Career Tech Electives - Spanish 211 Only
Dean Brooks reminds Career Technologies advisors that SPA 111 (Elementary Spanish I) does not count as a humanities elective for our applied science degree programs. A student can the take the course for general interest, but it will not count toward graduation requirements. Only SPA 211 meets the humanities requirement, and a student must complete SPA 111 & 112 before taking SPA 211.
posted 4/23/09
Commencement Application and Major
The Registrar reminds advisors that the major on a student's Commencement Application must match the major listed in Colleague. Students may need to apply for the correct major before the Commencement Application can be processed.
posted 4/17/09
WebAdvisor Faculty Handbook
The WebAdvisor Faculty Handbook (.doc) is available from the the Advising Resources resources web page. WebAdvisor is an online tool that allows faculty to access student information online. Using WebAdvisor, faculty can do the following tasks from any computer that has Internet access:
- Enter student grades
- Check pre-requisites
- Register advisees
- View student profile information
- Access your faculty teaching schedule
posted 4/8/09
Advising Forms - Registration and Curriculum Progress
At the recent Shared Practices training session, advisors discussed the forms they use for student registration meetings and tracking curriculum progress.
- For initial meetings, Delia Frederick shared her advising checklist. Students sign this list to acknowledge their responsibilities.
- Ms. Frederick also uses a form to track student progress in the curriculum.
- Joe Roman uses an Excel spreadsheet to electronically maintain curriculum progress. The form is formatted to clear the green highlighting from required courses once a date of completion is entered. (Save and view in Excel to see formatting).
- Carolyn Porter shared her curriculum progress form and personal intake checklist.
- We reviewed the Student Profile form created by a peer group in 2007.
- Elizabeth Haynes shared her student handouts (Summer 2009 and Fall 2009) which list the "getting started" steps for Students. Dr. Haynes puts this sheet in an SCC folder, with the student's schedule and other relevant documents.
- Advisors agreed that they preferred to use their own curriculum tracking forms in conjunction with the EVAL (Degree Audit) report available in Colleague.
posted 3/18/09
Course Substitutions in EVAL
Course substitutions can now be viewed on the EVAL (Degree Audit) report in Colleague. Once the Registrar's office receives the course substitution form, they will enter the substitute in Colleague, and the advisor will see it on the report in the place of the required course(s). There will also be a comment in that particular section explaining why and who approved the substitute. Note - Advisors do not need to submit an EVAL report with graduation applications.
posted 1/9/09
Social/Behavioral Science and Humanities/Fine Arts Courses for AAS Programs
An updated list of SCC courses that can fulfill the Social/Behavioral Science and Humanities/Fine Arts requirement for Applied Science programs has been added to the Advising Resources web page.
posted 1/6/09
Registration Restrictions
If you run across a registration restriction for ORI - this means the student needs to complete orientation. They can complete the orientation online. Contact Jody, ext. 4253, or Kathy, ext. 4352., in Admissions when the orientation is complete.
ADMSS and READM restrictions are codes for admission issues. Contact Jody, ext. 4253, or Kathy, ext. 4352., or Phil Weast, ext. 4431.
Transcript Evaluation
If you have transcript evaluation
questions or want
to know if SCC has
received an official
transcript, please
contact the Registrar's
Office, ext. 4219.
posted 12/8/08
Changes in Online Payment
The online credit card payment option for students has changed to accept only the dollar amount the students owe for the semester.
Students will no longer need to enter the credit hours for which they are registered. They will need to enter the amount listed on their invoice. Also, students who register on or after the first day of a term may call ext. 4290 to request the amount due.
If a student pays for their classes and later decides to add a class, they will only need to pay the dollar amount of the added class.
Students will need to login to MySCC to make online payments.
New Student Access to MySCC and WebAdvisor
New students (never before enrolled) and returning students (that have NOT been enrolled for longer than 1 year) will NOT have access to mySCC or Webadvisor until 24 hours after they register for classes.
posted 11/7/08
Prerequisite/Corequisite Checking in Colleague
The Prerequisite/Corequisite Checking in Colleague will be active for Pre-Registration, starting November 17, 2008. Information on this feature is available here.
No Paper Registration or Drop/Add Forms Needed Until Classes Begin
The Registrar announced that paper registration forms and drop/add forms are no longer required prior to the first day of classes each semester. You may complete registrations and drop/adds in Colleague without paper documentation until classes begin.
Once classes begin, advisors are required to complete paper registration and drop/add forms. Completed, signed forms should be sent to the Registrar. Contact the Registrar for more information.
Degree Audit
The Degree Audit feature is available in Colleague. The Degree Audit feature allows Colleague users to check a student's progress in a major program and graduation readiness. Using Degree Audit Manual (.doc file).
Printing in Web Advisor
With a recent upgrade, you can use the print button within the frame in Web Advisor. Use this button to print, rather than the browser print button for best results.
Physics 110 and Lab
Students registering for PHY 110 must also take PHY 110A. Students can not mix the online sections with the face-to-face sessions. Both classes have to have the same format.
posted 11/22/06
Best
Practices in Advising:
The advising experience for
SCC students is vast. Some students
provide us with advising feedback
that sings the praises of their
advisors while other students
look at us in puzzlement and
ask, “What advisor?”
or even worse, share experiences
with advisor misinformation
which have led to students missing
academic opportunities or failing
to meet graduation requirements
on time.
On November 3, 2007, a group
of SCC faculty and staff came
together to discuss the goal
of creating some form of consistency
with regards to the advising
experience, and to identify
reasonable expectations for
the advising folder.
Whether an electronic or hard
copy advising folder is maintained,
the expectation is that a folder
exist for each advisee. The
following information is a result
of the meeting and is endorsed
by all attendees as a “Best
Practices” model for the
SCC advising folder.
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