Clubs and Activities Policies

Students are encouraged to form clubs and organizations focusing on special interests or curriculum programs. Although clubs have membership requirements, no organization at SCC discriminates on the basis of race, color, sex, age, disability, religion, nationality or political preference.

 

 

Student clubs and organizations must apply for and receive official college 

recognition. The benefits derived from official recognition are:

  • Access to the College’s facilities at no or low cost for club activities and events.

  • Permission to conduct events to solicit funds on campus.

  • Defined financial support from the Student Life Committee.

 

In return for official recognition, the clubs are required to meet the following 

obligations:

  • Abide by all rules and regulations published by the College including the Student Code of Conduct.

  • Can not discriminate, in selecting members and in promoting activities, on basis of race, color, gender, age, disability, religion, nationality or political preference.

  • Must have an active faculty or staff member as advisor.

  • Must meet the requirements for receiving official recognition from the College.

 

Students seeking to form clubs that are officially recognized by the college MUST 

complete the following items and MUST complete an annual update of officers. Forms for both processes are available on line or through the Office of Student Services. All students must be actively enrolled.

  • List of 5 or more students (with contact information) who are members

  • List of the primary officers (e.g. President, VP, Secretary, Treasurer) and their 

contact information

  • Identify the faculty/staff member who has agreed to serve as advisor with their 

contact information

  • The purpose and objectives of the club

  • The annual activities of the club

  • A description of how members are admitted to the club and how officers are selected.

  • A statement signed by the officers on behalf of the club agreeing to abide by all College rules and regulations and agreeing to participate in Club Council meetings and programs.

 Once all items are submitted to the Dean of Student Services, clubs will receive 

 

Clubs with official College recognition may reserve campus facilities for activities and events.

  • To reserve the use of non-instructional rooms/facilities, contact the Extension Services Coordinator, Wayne Sutton, at ext. 4321 or via email at wnsutton@south westerncc.edu for the Jackson campus or Student Services Coordinator Fairley Pollock at ext 7017 or via email at fpollock@southwesterncc.edu for the Macon Campus.

  • To reserve the use of classrooms, contact the following office as appropriate:

Balsam (Jackson) – Lisa Crawford, ext. 4305

Founders & Summit (Jackson) – Claudia Buchanan, ext. 4204

Oaks & Bradford (Jackson) – Darlene, ext. 4300

Macon Campus - Fairley Pollock at ext 7017

 

Clubs with official College recognition may conduct fundraisers on campuses. Club officers and advisors must review the following limitations before proceeding any fund raising activity.

  • Raffles - The NC General Statutes consider raffles as a form of gambling and are generally unlawful in the state of North Carolina. However, there is an exception that allows two raffles per year for each tax exempt non-profit organization.

  • Textbooks or Instructional Materials – Prohibited by SCC Policy 3.2 unless 

approved in advance. See the Dean of Student Services for details.

  • Food – Based upon NC Health Dept Sanitation requirements, clubs and 

organizations may sell ONLY pre-packaged food items, professionally prepared, pre-wrapped items and beverages in sealed containers. Examples of these items include bottled/canned soft drinks, pre-wrapped sub sandwiches, wrapped/ packaged desserts, etc. Muffins or cookies must be pre-packaged. The sale of food prepared or assembled at point of sale, such items as tacos, hot dogs, chili, sandwiches, etc is prohibited.