Disability Services

Documentation Guidelines

Each student requesting accommodations must provide current, comprehensive documentation of their disability by qualified professional (which may include, depending upon the nature of the disability: a physician, psychologist, audiologist, speech-language pathologist, Vocational Rehabilitation Counselor, physical therapist, optometrist, or learning disabilities specialist).  -  If a student does not have documentation, it is still worthwhile to speak to the Disability Services Coordinator. Please read the rest of this page and then call the Disability Office number listed at the end. 
The Federal definition of a person with a disability includes a person who (1) has a physical or mental impairment which limits one or more major life activities; (2) has a record of such impairment; or (3) is regarded as having such impairment. The determination of whether an individual has a disability under ADA is not based on the name or diagnosis of the impairment, but rather on the impact of that impairment on the life/learning of that individual.
Information regarding a student’s disability is not obtained through the admissions process. In fact, disability-related information and records are maintained separately from academic records. Therefore, all documentation of disability should be sent directly to the Disability Services Coordinator.
In general, documentation of disability should be typed on letterhead stationary or be in a report format and should include the following:
  • A clearly stated diagnosis of disability;
  • A description of the diagnostic methodology used;
  • A description of the student’s current functional limitations in an academic environment;
  • A description of the expected progression or stability of the disability;
  • The signature, printed name, title, professional credentials, and contact information of the evaluator;
  • The date of the evaluation

Other points to remember:

  • Because provision of accommodations and services is based upon the current impact of the disability on academic performance, it is in your best interest to provide the best, most recent documentation.
  • Documentation should be current within three years. However, each case is evaluated on an individual basis and exceptions may be granted depending upon circumstances and the disability.
  • Should students need a current assessment, assistance will be given in identifying community agencies and resources where necessary testing can be provided. SCC does not provide nor pay for testing and/or diagnosis.
  • Documentation must address the student’s ability to function in an academic environment and may include recommendations for accommodations.
  • A school plan such as an Individualized Education Plan (IEP) does not constitute documentation of disability but may be included as part of the student’s overall assessment.
  • A physician’s prescription pad note is not acceptable as documentation of a disability.
  • Submission of documentation does not complete the process. The student must meet with the Disability Services Coordinator to discuss and plan services.

As mentioned in the opening paragraph:  If a student does not have documentation of her or his disability, it is still worthwhile to speak to the Disability Services Coordinator. Often there are overlooked sources of documentation and/or legitimate ways of helping students with disabilities who have no documentation.
For more information, please contact the Student Disability Services Coordinator at 828.339.4326.