SCC Admissions office converts to electronic filing

SYLVA – Forty thousand student records and nearly 100,000 pages of data were recently converted to a handful of CDs for Southwestern Community College's Admissions Department.

In order to meet an immediate need for additional space and to maintain access to student records, Southwestern contracted with Advanced Technology Services (ATS), an Atlanta-based firm that provides services such as OpticDoc, a document imaging system.

"The combination of their OptiScan service bureau and the powerful, yet easy-to-use OptiDoc imaging software provided an ideal solution for us," said David McClure, SCC Registrar. "With the construction crews literally lined up to begin our expansion and renovation project, we needed to move quickly."

In just a few weeks time, ATS scanned, indexed and stored all 40,000-student records, and the on-site OptiDoc system will allow the SCC Admissions department to scan, index and store student records on a forward basis.

"This is our first step toward a paperless admissions office," said Myrna Campbell, SCC Director of Enrollment Management, "and I feel we are very fortunate to have someone as experienced as David McClure to guide us through this process."