| 1. |
Groups
Permitted to Use the Facilities |
| |
a. |
Southwestern
Community College shall have priority in the
use of the college facilities at all times.
The college reserves the right to deny the
use of facilities by any group. |
| |
b. |
Category
1 - This category includes county, state,
and federally funded agencies. |
| |
c. |
Category
2 - This category includes tax exempt organizations,
such as non-profit, non-government funded
organizations (civic, religious, arts and
charity organizations). |
| |
d. |
Category
3 - This category includes for profit groups
and/or businesses or other groups, organizations
that do not fit the definition of categories
1 or 2. |
| 2. |
General
Policies Governing Uses of College Facilities |
| |
a. |
The
educational program has priority in the use
of college facilities at all times. No activity
will be scheduled for a use which interferes
with the college instructional programs or
activities. |
| |
b. |
The
use of any college property shall be under
the direction of an authorized member of the
College staff. Facility use contracts shall
be issued for all non-college functions.
|
| |
c. |
Applications
for use of facilities should be submitted
to the College at least two weeks in advance
of the proposed use. Facilities will not be
reserved/scheduled until the educational programs
have been scheduled for that academic term. |
| |
d. |
Keys
to the college buildings shall be assigned
only to college employees and buildings shall
be opened only by such employees. |
| |
e. |
Tobacco use is
permitted in designated areas only. College
buildings are non-smoking facilities. Drinking
or possession of alcohol and/or unauthorized
controlled substances on college premises
is prohibited. Food and beverages are prohibited
in the Myers Auditorium. Smoking on stage
in Myers Auditorium will only be allowed if
in the script and approved by the Extension
Services Coordinator. |
| |
f. |
Youth
or children's groups shall be adequately supervised
by responsible adults provided by the sponsoring
organizations. |
| |
g. |
College
furniture, and/or equipment shall not be removed,
altered, re-arranged, or displaced without
permission from an authorized college
employee. |
| |
h. |
Damage
to Southwestern Community College Facilities
- User shall be responsible for the payment
of any and all damages to the buildings, furnishings,
fixtures or equipment whether caused by User
or his patrons; normal wear and tear excluded.
Nothing shall be affixed to any walls, curtains,
seating, or other surfaces in any building
without the express written permission of
the college. Damage to the premises shall
be at the expense of the User. |
| |
i. |
Authorization
shall be given for entrance to specific areas
only, and use of specific facilities only,
within a building. |
| |
j. |
Contracts
for use of any college facility shall be revoked
when the use interferes with regular college
use, when facilities are misused, or when
the foregoing rules are violated. Future use
shall not be considered for organizations
which have misused facilities. |
| |
k. |
The
College may require as a condition of approval
that compensation be provided for additional
security officers, custodial personnel, or
other staff members deemed to be necessary
for use of the facilities. |
| |
l. |
The
College may require proof of liability insurance
by the user based on the risks involved in
the intended use. |
| |
m. |
The
College shall require proof of copyright license
fee payment in the event of a theatrical performance,
to include royalty fees for play production
and for any music used in the production.
The College shall require proof of site license
fee payment in the event of a video conference. |
| |
n. |
Organizations
using college facilities and planning for
catering service need to contact Administrative
Services for a list of approved caterers.
The contract for providing catering services
is between the user of the facility and
the caterer. |
| |
o. |
Advertising
- User shall not advertise any performance
or the appearance of any performer prior to
the signing of this contract, or until contracts
involving all parties have been properly executed
and exhibited to the Extension Services Coordinator
(henceforth "Coordinator") or the
appropriate College Official prior to the
signing of this contract. |
| |
p. |
The
College reserves the right to request that
fees be paid in advance for use of facilities.
|
| |
q. |
Technical
Requirements - The Facility Reservation Form
should include all technical requirements,
plans, ideas and program content pertaining
to the event. All equipment brought in by
the User will be inspected to ensure safety
and Southwestern Community College will have
the final approval and authority for the use
of such equipment. Technical information from
the producer shall be firsthand. |
| |
r. |
Concession
Sales - Southwestern Community College permits
the sale of souvenir programs, recordings,
books, or any related merchandise commonly
sold or dispensed in auditoriums only from
the tables in the main floor lobby. If such
items are sold, college commission is 15%,
payable at the end of the event to the Coordinator
or appropriate college official. Food concessions
are not permitted. |
| |
s. |
Donations
- No collections of donations, whether for
charity or otherwise, shall be made, attempted,
or announced on the premises without prior
written approval of the Coordinator or appropriate
College Official. The Coordinator shall make
the determination whether this shall constitute
"Admission Charged." |
| |
t. |
Seating
Capacity - Persons will not be permitted inside
any room in excess of the established seating
capacity. No additional chairs may be placed
in the hall, hallways, or any other portion
of the facility open to the public. No standing
room may be utilized, nor is anyone permitted
to sit in any aisle. |
| |
u. |
Control
of Building - Southwestern Community College
shall be at all times under the control of
the Coordinator or his/her authorized subordinates.
The right is reserved at all times for any
and all employees of Southwestern Community
College so designated to enter the premises.
The facilities are not opened, nor does any
event begin, without the express permission
of the Coordinator. |
| |
v. |
Recording
- User agrees that no recording, either visual
or audio, of any kind will be made of the
event covered by a contract without prior
written approval from the Coordinator. Southwestern
Community College has the right to require
payment for said privilege. The Coordinator
has the right to record any event conducted
in college facilities solely for the college's
records. |
| |
w. |
Move-out
must be completed no later than one-half hour
after the scheduled end time. Failure to comply
with the move-out deadline may result in the
users effects being considered abandoned.
In which case, they will be disposed of by
the Coordinator as he deems advisable. |
| 3. |
Regional
Fire and Rescue Training Facility
The
use of the Regional Fire and Rescue Training
Facility by any group must be under the
immediate supervision of a certified North
Carolina Community College instructor who
is under contract for that specific activity
or an approved fire department training
representative.
The training facility will
be available only for community college
class activities. Exceptions will be approved
by the Director of Extension Education -
Public Safety Training or by the Vice President
of Extension Education and Economic Development.
The use agreement must be completed and
returned to the College prior to use of
the facility. No unauthorized persons will
be on the facility grounds.
All
participants, materials, procedures, protective
gear, and activities associated with the
training facility must meet National Fire
Protection Association Standards.
All
training activities and disposal of materials
must be in compliance with the air and water
quality standards set forth by the Environmental
Protection Agency.
Scheduled activities shall not exceed facility
capacity. No one under the age of 18 years
of age will participate in practical training
exercises without College approval. All
trainees on the facility grounds must have
completed appropriate release forms or have
advance permission of the Director of Extension
Education - Public Safety Training.
|
| 4. |
Law
Enforcement Training Facilities
|
| |
a. |
Firearms
Range and Obstacle Course
Use of the firearms range and obstacle course
is for the use of Southwestern Community College
Public Safety Training programs. Training
activities are to be under the immediate supervision
and direction of an approved instructor or
employee of the college. Activities will be
approved by the Director of Extension Education
- Public Safety Training or by the Vice President
of Extension Education and Economic Development.
|
| |
b. |
Driver
Training Range
The Driver Training Range is for use by Southwestern
Community College Public Safety Training Programs.
Training activities are to be under the immediate
supervision and direction of an approved instructor
or employee of the college. Activities will
be approved by the Director of Extension Education
- Public Safety Training or by the Vice President
of Extension Education and Economic Development.
All participants, procedures, equipment
and activities associated with training
must meet safety and training standards.
The instructor(s) supervising the training
will be responsible for set-up, clean-up
and care of the range while training is
being conducted. The instructor(s) will
supervise the group using the range to ensure
that all regulations are followed, especially
safety regulations. Unsafe behavior or procedures
will not be tolerated. An instructor may
ask a trainee(s) to leave the range if necessary.
The vehicles used at the Driver Training
Range will be approved by the Director of
Extension Education - Public Safety Training
and will be used only in designated areas.
Vehicles exceeding a Gross Vehicle Weight
of 10,000 pounds or a two axle or dual-wheeled
truck will not be allowed on the Driver
Training Range.
Under no circumstances will the Driver Training
Range be used for an activity that will
penetrate the asphalt surface or otherwise
damage, harm or deface the facility.
No one under the age of 18 years of age
will participate in practical training exercises
at the range without college approval. All
trainees/students must have completed appropriate
release forms prior to participating in
training activities and have a valid drivers
license. No unauthorized person will be
allowed on the range.
|
| 5. |
Conference
Center
The
Conference Center is designed primarily for
business and industry training programs. Normally
the Center will be used for training, management
seminars, business conferences, economic development,
small business workshops, and business and
industry training advisory councils. The first
priority is programming offered by the College.
|
| 6. |
Interactive
Television (ITV)
Scheduling of ITV by outside organizations
is coordinated through the Extension Services
Coordinator. Facility use fees and fees for
options are to be charged according to the
Fee Schedule for Facility Use. |
| 7. |
Off-Campus
Centers
Off
Campus Centers are to follow the guidelines
and procedures set forth in this policy, In
special situations, the off-campus center
Director will make the appropriate decision.
Facility use fees and fees for options are
to be charged according to the Fee Schedule
for Facility Use. |
Daily
Fee Schedule for Facility Use |
| |
Multipurpose
Rooms
Gymnasium |
Myers
Auditorium |
Balsam
Ctr Lobby
Conference Ctr
ITV
Gazebo
Room 148A/148B Classrooms |
|
| |
|
|
Category
I
County, state and federally funded
agencies |
|
|
|
Normal
Working Hours |
| |
|
|
Weekends |
Category
2
Tax Exempt organizations such as non-profit,
non-government funded organizations.
This category includes civic, religious,
arts and charities. |
|
|
|
Normal
Working Hours |
| |
|
|
Weekends |
Category 3
For
profit groups and other groups or businesses. |
|
|
|
All
hours |
|
Additional Fees Per Event
|
| Setup/Cleanup
Fee |
$25
per hour auditorium and all other rooms |
| Technical
Support |
$25
per hour |
| Piano
Tuning |
Cost
Basis |
| Security |
$15
per hour |
| Tel/Video
Conference |
$50 |
| ITV
Network |
$25
per hour per site |
|
Hours
(defined)
|
| Normal
Working Hours |
8
am - 10 pm, Monday - Friday |
| Weekends |
8
am- 10 pm Saturday and Sunday |
|
Costs
reflected in the above chart are fees for
rental (use of) the facility. Requests for
additional services will be charged to the
User. Example: State Agency requests use
of the Auditorium during normal working
hours (no charge) for a meeting. The agency
will also use the Multipurpose room to feed
lunch to the participants. The college will
charge for the labor and materials used
to setup the Multipurpose Room at the Maintenance/Custodial
rate outlined above. Southwestern Community
College retains the right to determine the
appropriate number of security and staff
necessary to properly serve and protect
the public.
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