| 1. |
Groups Permitted to Use the
Facilities |
| |
Southwestern Community College
shall have priority in the use of the college
facilities at all times. The college reserves
the right to deny the use of facilities by
any group. |
| 2. |
General Policies Governing
Uses of College Facilities |
| |
a. |
The educational program has
priority in the use of college facilities
at all times. No activity will be scheduled
for a use which interferes with the college
instructional programs or activities. |
| |
b. |
The use of any college property
shall be under the direction of an authorized
member of the College staff. Facility use
contracts shall be issued for all non-college
functions. |
| |
c. |
Applications for use of facilities
should be submitted to the College at least
two weeks in advance of the proposed use.
Facilities will not be reserved/scheduled
until the educational programs have been scheduled
for that academic term. |
| |
d. |
Keys to the college buildings
shall be assigned only to college employees
and buildings shall be opened only by such
employees. |
| |
e. |
Tobacco use is permitted in
designated areas only. College buildings are
non-smoking facilities. Drinking or possession
of alcohol and/or unauthorized controlled
substances on college premises is prohibited.
Food and beverages are prohibited in the Myers
Auditorium. Smoking on stage in Myers Auditorium
will only be allowed if in the script and
approved by the Coordinator. |
| |
f. |
Youth or children's groups shall
be adequately supervised by responsible adults
provided by the sponsoring organizations. |
| |
g. |
College furniture, and/or equipment
shall not be removed, altered, re-arranged,
or displaced without permission from an authorized
college employee. |
| |
h. |
Damage to Southwestern Community
College Facilities - User shall be responsible
for the payment of any and all damages to
the buildings, furnishings, fixtures or equipment
whether caused by User or his patrons; normal
wear and tear excluded. Nothing shall be affixed
to any walls, curtains, seating, or other
surfaces in any building without the express
written permission of the college. Damage
to the premises shall be at the expense of
the User. |
| |
i. |
Authorization shall be given
for entrance to specific areas only, and use
of specific facilities only, within a building. |
| |
j. |
Contracts for use of any college
facility shall be revoked when the use interferes
with regular college use, when facilities
are misused, or when the foregoing rules are
violated. Future use shall not be considered
for organizations which have misused facilities.
|
| |
k. |
The College may require as a
condition of approval that compensation be
provided for additional Campus Resource Officers,
cleaning personnel, or other staff members
deemed to be necessary for use of the facilities. |
| |
l. |
The College may require proof
of liability insurance by the user based on
the risks involved in the intended use. |
| |
m. |
The College shall require proof
of copyright license fee payment in the event
of a theatrical performance, to include royalty
fees for play production and for any music
used in the production. |
| |
n. |
Organizations using college
facilities and planning for catering service
need to gain approval of the Coordinator
in advance. No alcoholic beverages are permitted.
The contract for providing catering services
is between the user of the facility and
the caterer. |
| |
o. |
Advertising - User shall not
advertise any performance or the appearance
of any performer prior to the signing of this
contract, or until contracts involving all
parties have been properly executed and exhibited
to the Coordinator or the appropriate College
Official prior to the signing of this contract.
|
| |
p. |
The College reserves the right
to request that fees be paid in advance for
use of facilities. |
| |
q. |
Technical Requirements - The
Facility Reservation Form should include all
technical requirements, plans, ideas and program
content pertaining to the event. All equipment
brought in by the User will be inspected to
ensure safety and Southwestern Community College
will have the final approval and authority
for the use of such equipment. Technical information
from the producer shall be firsthand. |
| |
r. |
Concession Sales - Southwestern
Community College permits the sale of souvenir
programs, recordings, books, or any related
merchandise commonly sold or dispensed in
auditoriums only from the tables in the main
floor lobby. If such items are sold, college
commission is 15%, payable at the end of the
event to the Coordinator or appropriate college
official. Food concessions are not permitted.
|
| |
s. |
Donations - No collections of
donations, whether for charity or otherwise,
shall be made, attempted, or announced on
the premises without prior written approval
of the Coordinator or appropriate College
Official. The Coordinator shall make the determination
whether this shall constitute "Admission
Charged." |
| |
t. |
Seating Capacity - Persons will
not be permitted inside any room in excess
of the established seating capacity. No additional
chairs may be placed in the hall, hallways,
or any other portion of the facility open
to the public. No standing room may be utilized,
nor is anyone permitted to sit in any aisle.
|
| |
u. |
Control of Building - Southwestern
Community College shall be at all times under
the control of the Coordinator or his/her
authorized subordinates. The right is reserved
at all times for any and all employees of
Southwestern Community College so designated
to enter the premises. The facilities are
not opened, nor does any event begin, without
the express permission of the Coordinator.
|
| |
v. |
Recording - User agrees that
no recording, either visual or audio, of any
kind will be made of the event covered by
a contract without prior written approval
from the Coordinator. Southwestern Community
College has the right to require payment for
said privilege. The Coordinator has the right
to record any event conducted in college facilities
solely for the college's records. |
| |
w. |
Move-out must be completed no
later than one-half hour after the scheduled
end time. Failure to comply with the move-out
deadline may result in the users effects being
considered abandoned. In which case, they
will be disposed of by the Coordinator as
he/she deems advisable. |
| |
x. |
Non-Discrimination Clause – Attendance
at any event may not be restricted on the
basis of race, sex, color, religious affiliation,
national origin, political affiliation or
disability. |
| 3. |
Regional Fire and Rescue
Training Facility
The use of the Regional Fire and Rescue
Training Facility by any group must be under
the immediate supervision of a certified North
Carolina Community College instructor who
is under contract for that specific activity
or an approved fire department training representative.
The training facility will be available
only for community college class activities.
Exceptions will be approved by the Director
of Extension Education - Public Safety Training
or by the Vice President of Extension Education
and Economic Development. The use agreement
must be completed and returned to the College
prior to use of the facility. No unauthorized
persons will be on the facility grounds.
All participants, materials, procedures,
protective gear, and activities associated
with the training facility must meet National
Fire Protection Association Standards.
All training activities and disposal of
materials must be in compliance with the
air and water quality standards set forth
by the Environmental Protection Agency.
Scheduled activities shall not exceed facility
capacity. No one under the age of 18 years
of age will participate in practical training
exercises without College approval. All
trainees on the facility grounds must have
completed appropriate release forms or have
advance permission of the Director of Extension
Education - Public Safety Training.
|
| 4. |
Law Enforcement Training
Facilities |
| |
a. |
Firearms Range and Obstacle
Course
Use of the firearms range and obstacle course
is for the use of Southwestern Community College
Public Safety Training programs. Training
activities are to be under the immediate supervision
and direction of an approved instructor or
employee of the college. Activities will be
approved by the Director of Extension Education
- Public Safety Training or by the Vice President
of Extension Education and Economic Development.
|
| |
b. |
Driver Training Range
The Driver Training Range is for use by Southwestern
Community College Public Safety Training Programs.
Training activities are to be under the immediate
supervision and direction of an approved instructor
or employee of the college. Activities will
be approved by the Director of Extension Education
- Public Safety Training or by the Vice President
of Extension Education and Economic Development.
All participants, procedures, equipment
and activities associated with training
must meet safety and training standards.
The instructor(s) supervising the training
will be responsible for set-up, clean-up
and care of the range while training is
being conducted. The instructor(s) will
supervise the group using the range to ensure
that all regulations are followed, especially
safety regulations. Unsafe behavior or procedures
will not be tolerated. An instructor may
ask a trainee(s) to leave the range if necessary.
The vehicles used at the Driver Training
Range will be approved by the Director of
Extension Education - Public Safety Training
and will be used only in designated areas.
Vehicles exceeding a Gross Vehicle Weight
of 10,000 pounds or a two axle or dual-wheeled
truck will not be allowed on the Driver
Training Range.
Under no circumstances will the Driver Training
Range be used for an activity that will
penetrate the asphalt surface or otherwise
damage, harm or deface the facility.
No one under the age of 18 years of age
will participate in practical training exercises
at the range without college approval. All
trainees/students must have completed appropriate
release forms prior to participating in
training activities and have a valid drivers
license. No unauthorized person will be
allowed on the range. |
| 5. |
Conference Center
The Conference Center is designed primarily
for business and industry training programs.
Normally the Center will be used for training,
management seminars, business conferences,
economic development, small business workshops,
and business and industry training advisory
councils. The first priority is programming
offered by the College. |
| 6. |
Interactive Television (ITV)
Scheduling of ITV by outside organizations
is coordinated through the Distance Learning
Coordinator. Facility use fees and fees for
options are to be charged according to the
Fee Schedule for Facility Use. |
| 7. |
Off-Campus Centers
Off Campus Centers are to follow the guidelines
and procedures set forth in this policy, In
special situations, the off-campus center
Director will make the appropriate decision.
Facility use fees and fees for options are
to be charged according to the Fee Schedule
for Facility Use. |
Daily Fee Schedule for Facility Use |
|
Venue |
Rental
Fees |
|
Normal
Hours
8 am – 9 pm, Mon– Thurs,
8 am – 4 pm Fri
|
After
Hours, Weekends, Holidays
(usage fee is double)
|
| Balsam Lobby |
50 |
100 |
| Myers Auditorium |
250 |
500 |
| ITV Room (per location) |
50 |
100 |
| Classrooms (if available) |
50 |
100 |
| Bradford Conference Room |
50 |
100 |
| Bradford Gazebo, Grill, Patio |
50 |
100 |
| Multipurpose Room / Gym |
75 |
150 |
|
|
Additional
Services |
Fees |
| Setup/Breakdown |
$25 per hour, 2 hr minimum |
| Cleanup |
$25 per hour, 2 hr minimum (more if
extensive) |
| Technical Support |
$25 per hour, 1 hr minimum |
| Campus Resource Officer |
$25 per hour per Resource Officer |
| Piano Tuning/Rental |
$75 per event piano is used |
| ITV Network |
$25 per hour per site |
After Hours
|
Usage fee on chart is doubled |
|
| Costs reflected in the above
chart are fees for rental (use of) the facility.
Requests for additional services will be charged
to the User. Example: State agency request
use of the Auditorium during normal working
hours for a meeting. The agency will also
use the Multipurpose Room to provide the participants
lunch. The college will charge a setup fee
and a usage fee for the Multipurpose Room
at the outlined above. Southwestern Community
College retains the right to determine the
appropriate number of Campus Resource Officers
and staff necessary to properly serve and
protect the public. |
