Your Southwestern Community
College E-mail account is your official E-mail
account to utilize when contacting anyone
at the college. This is the account which
the college's faculty, staff, and students
are required to use for their E-mail communications.
|
| 1. |
Introduction
| a. |
Southwestern Community College maintains
an electronic mail system to be used
by employees and students of the college,
henceforth referred to as users. Electronic
mail, henceforth referred to as E-mail,
allows inexpensive, expedient, and broad
communication. The primary purpose of
the E-mail system is to foster communication
pertaining to legitimate purposes and
the conduct of college business. |
| b. |
Southwestern Community College has
the right to control access to the E-mail
system. The college administration has
the right to terminate a user's access
to the system. |
|
| 2. |
Privacy and Security of Electronic
Mail
| a. |
The college respects the privacy of
electronic mail in the same manner as
other forms of interoffice mail. Users
should be aware that as a governmental
unit, the college may be required to
release electronic mail if disclosure
is required through a legitimate request
or as a result of litigation. |
| b. |
E-mail is less private than many users
may anticipate due to the public character
of the college and the ease with which
E-mail is forwarded by recipients. For
these reasons, the college cannot guarantee
the privacy and confidentiality of E-mail. |
| c. |
The E-mail system is maintained as
a communications medium and not as a
record storage site. Employees are encouraged
to properly save important electronic
documents as files in a secure location
which is backed up frequently to protect
from data loss. |
|
| 3. |
Allowable Uses
| a. |
E-mail services are provided in support
of teaching, research, public service,
and administrative functions that support
the mission of the college. |
| b. |
The college recognizes that placing
a restriction on personal use is untenable
and unenforceable. Personal use should
be limited to incidental use which does
not interfere with the E-mail user's
employment or other obligations to the
college. Personal use should not burden
the college with noticeable incremental
costs or interfere with the operation
of computing resources. |
|
| 4. |
Restrictions on Use
| a. |
The E-mail system is not to be used
for commercial purposes or personal
financial gain except as permitted under
applicable policies. Solicitation on
the E-mail system must adhere to the
guidelines in policy 3.2
Solicitation on Campus. |
| b. |
The E-mail system is not to be used
for unlawful activities or to violate
other college policies and procedures.
The latter include, but are not restricted
to, policies regarding intellectual
property, sexual harassment, or other
forms of harassment. |
| c. |
Users are requested to refrain from
sending "junk mail" and "chain
letters" to other E-mail system
users. Campus-wide distribution of personal
communications not relating to college
operations is strongly discouraged.
Users should use their best judgment
in determining the appropriateness of
such communication. |
|
| 5. |
Conduct
| a. |
Users are expected to conduct themselves
in a professional manner as representatives
of Southwestern Community College. All
use should be conducted according to
professional standards and common courtesy.
College E-mail users shall not employ
a false identity. |
|
| 6. |
Administrative Procedures
| a. |
The college administration may adopt
administrative procedures relating to
the E-mail system. |
|
