| |
Southwestern
Community College - Policies and Procedures Manual |
| Procedure
Title: |
Material
in the Personnel File |
4.30.1 |
| Responsible
Division: |
Administrative
Services |
|
| Date
Approved: |
April
1999 |
|
| |
Personnel
files are established by the college and are the
property of the college. Personnel files are confidential
and are only subject to inspection as authorized
under G.S. 115D (27-29).
| 1. |
An
employee who objects to material in his or
her personnel file may place in the file a
statement relating to the material considered
to be inaccurate, misleading, or otherwise
objectionable to the employee. |
| 2. |
An
employee may request to have certificates,
letters of commendation, or other documents
related to employment placed in his or her
personnel file. |
| 3. |
Material
placed in the personnel file is generally
deemed to be retained as a permanent component
of the personnel file. However, an employee
may appeal to have material removed from the
file if considered to be inaccurate, misleading,
irrelevant, or otherwise objectionable to
the employee. Refer to Employee Grievance
Procedure 4.23.1.
|
| 4. |
An
employee has the right to inspect his or her
own file with the exception of letters of
reference solicited prior to employment. An
employee may request to inspect the contents
of the personnel file during normal office
hours. |
|
|
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