| VACATION LEAVE |
| 1. |
The primary purpose of paid vacation leave
is to allow and encourage every employee to
renew their physical and mental capabilities
and to remain a fully productive employee.
Employees are encouraged to request vacation
leave in advance during each year in order
to achieve this purpose. Vacation leave may
also be requested for other periods of absence
for personal reasons, absences due to adverse
weather conditions, and for personal illness
or illnesses in the immediate family, in lieu
of sick leave. Vacation leave will be exhausted
before an employee goes on leave without pay,
except in cases of the birth or adoption of
a child as covered under the Family and Medical
Leave policy. |
| 2. |
The employee may charge time lost for tardiness
to the vacation leave account. Deductions
may be made by the college from the employee’s
pay where excessive tardiness or absenteeism
occurs. |
| 3. |
| Full-time Curriculum
Instructors |
| A. |
Vacation leave does not normally accumulate
for full-time curriculum instructors. |
| B. |
Leave shall be scheduled only when
the college is not in session, except
for designated faculty development and/or
other special days as indicated in the
annual calendar. |
| C. |
Effective February 1, 1987, existing
accumulated vacation leave will be documented
and credited to the appropriate individuals
for use, transfer or payment as provided
by the college policies and the regulations
of the state of North Carolina. Accumulated
leave may be used for sick leave as
provided in the sick leave policy. Payment
for accumulated vacation leave will
be paid as provided by the college and
state policies. |
|
| 4. |
| Staff and Occupational
Instructors |
| A. |
Scheduling Leave - Vacation
leave shall be taken only upon authorization
of the appropriate vice president. Employee
preferences should be considered and
schedules worked out bearing in mind
individual and college needs; however,
based on the needs of the college, an
individual may be required to take leave
at a different time. |
| B. |
Leave Credits - Vacation leave
credits are earned by full-time employees.
The rate is based on length of total
permanent state service. Employees hired
on or before the 15th of the month will
earn leave for the month. Employees
hired on or after the 16th of the month
will not earn leave for the month. |
| |
Years
of Total State
Service |
Hours
Granted Each
Month |
Hours
Granted Each Year |
Days
Granted Each Year |
Less than
5 years |
9 hours
20 minutes |
112 |
14 |
5 but less
than 10 years |
11 hours
20 minutes |
136 |
17 |
10 but less
than 15 years |
13 hours
20 minutes |
160 |
20 |
15 but less
than 20 years |
15 hours
20 minutes |
184 |
23 |
20 years or
more |
17 hours
20 minutes |
208 |
26 |
Total state service
is defined in Section 2 of Policy
4.27 - Service Awards. |
|
| 5. |
Maximum Accumulation and Conversion
- Vacation leave may be accumulated without
any applicable maximum until June 30 of each
fiscal year. However, if the employee separated
from service, payment for accumulated leave
shall not exceed 240 hours. On June 30 any
employee with more than 240 hours of accumulated
leave shall have the excess accumulation automatically
converted to sick leave. |
| 6. |
| Advancement |
| A. |
Vacation leave may be advanced by
the college president not to exceed
the amount an employee can earn during
the current fiscal year. |
| B. |
New employees may be granted leave
only as it is earned through the first
six months of service. After six months
an employee may be advanced the amount
of leave he would earn during the remainder
of the fiscal year. |
| C. |
An employee desiring an advance within
guidelines 1 and 2 above must submit,
in addition to the regular request form,
a statement of need outlining the circumstances
which require use of as-yet-unearned
vacation time. Each case will be judged
on its merits and consideration given
as to the urgency of the request and
needs of the college. |
|
| 7. |
Leave Charges - For each leave
period requested, leave shall be taken in
units of no less than one hour and in quarter
hour increments thereafter. Leave to be
paid as terminal leave and leave to be exhausted
before disability retirement or leave without
pay shall be in units of one hour. |
| 8. |
Transfer of Vacation Leave - Leave
may not be transferred into the college from
other agencies. |
| 9. |
| Separation - Payment
of Vacation Leave |
| A. |
Lump sum payment for leave is
made only at the time of separation.
An employee shall be paid in a lump
sum for accumulated leave not to exceed
a maximum of 240 hours when separated
from the college service due to resignation,
dismissal, reduction-in-force, death
or service retirement. For monthly
payrolls, if the last day of terminal
leave falls on the last work day in
the month, pay shall be made for the
remaining non-workdays in that month.
Employees retiring on disability
retirement may exhaust leave rather
than be paid in a lump sum. |
| B. |
If an employee separates and is overdrawn
on leave, deductions will be made from
the final salary check. It will be deducted
in full hour units, i.e., a full hour
for any part of an hour overdrawn. |
| C. |
Payment for leave may be made on the
regular payroll or on a supplemental
payroll, reflecting the number of days
of leave and the amount of payment.
Leave may be paid through the last full
hour of unused leave. |
| D. |
Retirement deduction shall be made
from all terminal leave payments. |
| E. |
The last day of work is the date of
separation, except that when an employee
exhausts sick and vacation leave before
disability retirement, the date separated
will be the ending date of vacation
leave. In the latter case, the employee
continues to accumulate vacation leave
during
the period of exhausting leave. |
|
