| |
Southwestern
Community College - Policies and Procedures Manual |
| Procedure
Title: |
Employment
Procedures |
4.9.1 |
| Responsible
Division: |
Administrative Services |
|
| Date
Approved: |
July 2003 |
|
|
|
| 1. |
Definitions
| a. |
Full-time employee
means any person who occupies a full-time
position designated by the college.
|
| b. |
Part-time employee
means any person who is employed on
less than a full-time basis. |
|
| 2. |
Position Need
| a. |
This Employment Procedure applies
to all classifications of positions
and employees of Southwestern Community
College. |
| b. |
When employment of any person, full-time
or part-time (except for part-time instructors)
is proposed, an "Authorization
of Position" form will be submitted
by the appropriate Vice President to
the President. Upon approval by the
President, the form will be forwarded
to the Office of Human Resources. |
|
| 3. |
Employment Announcements
| a. |
The Office of Human Resources will
announce full-time employment vacancies
as follows:
| Exempt |
| • |
Post on institutional bulletin
boards including college web site |
| • |
Notify the North Carolina Employment
Security Commission |
| • |
Notify the Division of Personnel
Services, NC Community College
System |
| • |
Notify placement offices at
graduate schools in North Carolina
and neighboring states |
| • |
Advertise in local and regional
publications for specialized skills
or unique disciplines |
| Non-Exempt |
| • |
Post on institutional boards
including college web site |
| • |
Notify the North Carolina Employment
Security Commission |
|
| b. |
Announcement of movement from part-time
to full-time employment or full-time
to part-time employment will be at the
discretion of the college. |
| c. |
| The
Office of Human Resources will
announce non-instructional part-time
vacancies as follows: |
| • |
Post on institutional bulletin
board |
| • |
Notify the North Carolina Employment
Security Commission as appropriate
|
|
| d. |
Nothing in this procedure shall be
construed as to restrict the right of
the President to reorganize the college,
re-classify a position, or promote/demote
an employee. |
|
| 4. |
Screening and Selection
| a. |
The President, at his/her discretion,
will interview any or all candidates
considered for any employment at the
college. |
| b. |
Applications for full-time employment
or part-time employment which are received
by the North Carolina Employment Security
Commission and which meet published
job standards shall be forwarded to
the college for evaluation. |
| c. |
For full-time exempt position, the
President may appoint an interview panel.
For full-time non-exempt positions,
the Director of Human Resources and
Facility Development and the appropriate
vice presidents will recommend to the
President a list of those persons appropriate
to participate in interviews and in
developing a list of those to be interviewed.
For part-time positions, the Director
of Human Resources and Facility Development
will be notified and interviews will
be scheduled and conducted as dictated
by circumstances. |
| d. |
The Office of Human Resources will
arrange and schedule interviews with
the candidates. |
| e. |
Upon completion of interviews for
full-time vacancies, the Office of Human
Resources will submit to the President
a listing of all applicants interviewed,
along with a hiring summary and the
interview committee's recommendations.
When the most closely matched candidate
is selected, an interview is arranged
with the college President. The President
will then submit the name of the candidate
of his/her choice to the Board of Trustees.
|
| f. |
The Director of Human Resources and
Facility Development will contact the
references of the "best qualified"
finalists for full-time employment and
document the results before final selection
is made. |
|
| 5. |
Announcement - Notification
| a. |
Any announcement of employment will
be made by the Office of Human Resources.
|
| b. |
The Office of Human Resources will
advise all unsuccessful applicants of
the employment decision. |
|
| 6. |
Records
| a. |
Applications for employment will be
maintained for one year. |
| b. |
Original applications for employment
will be submitted immediately upon receipt
to the Office of Human Resources to
ensure that consideration is afforded
to every qualified applicant for all
position openings. |
|
| 7. |
Eligibility
| a. |
Qualifications -
to be eligible for employment in any
position an applicant must meet the
requirements of the position as prescribed
by this manual or other administrative
provision. |
| b. |
Family Members (Nepotism)
- two or more members of the
same family may be employed by the college,
provided the President shall have approved
such employment and that one member
of the family as defined in this section
is not in the direct line of supervision
relative to the other family member.
In this policy, “member of the
same family” means spouse, child,
siblings, parents, grandparents, grandchild,
father-in-law, mother-in- law, or other
persons living in the same household.
Employees who are members of the same
family shall not be employed within
the same division of the college without
prior Presidential approval. |
|
|
|
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