| |
Southwestern
Community College - Policies and Procedures Manual |
| Procedure
Title: |
Travel |
7.11.1 |
| Responsible
Division: |
Administrative
Services |
|
| Date
Approved: |
October
2004 |
|
| |
| 1. |
Travel
forms, available on the college network, are
to be used as outlined below:
| a. |
For
overnight and/or out-of-state travel,
a TRAVEL REQUEST FORM must be executed
at least seven days before the effective
date of the request. Signatures of approval
must be obtained from supervisor(s)
before being forwarded to the appropriate
Vice Presidents for final approval.
Approval for Vice Presidents, and others
reporting directly to the President,
is by the President. |
| b. |
In
addition to the in-house travel request
form, a state authorization form is
required for out-of-state travel or
for unusual expenses, i.e., excess registration
fee or subsistence charges. This approval
is from the college President and these
forms must be given to the Accounting
Technician/Payroll for processing at
least two weeks prior to the date of
travel. |
| c. |
For
travel within the local service area,
where there is no subsistence reimbursement
to be made, a DAILY LOG FOR LOCAL TRAVEL
is used.
|
|
| 2. |
Travel
reimbursement requests are due in the Business
Office by the end of the month following the
month in which the travel was incurred. These
requests are to be electronically generated
or printed neatly in duplicate. The justification
of a travel reimbursement request is the responsibility
of the individual making the request.
|
| 3. |
Any
travel reimbursement requests found to have
discrepancies will be returned to the claimant
and may be resubmitted for payment the following
month.
|
| 4. |
Travel
reimbursement requests will be paid within
30 days of receipt of completed requests,
subject to availability of funding. |
|
|
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