MINUTES OF THE BOARD OF TRUSTEES MEETING

Southwestern Community College

July 22, 2003, 6:00 P.M. - SCC Campus

Attending:

Trustees	College Staff

Terry Bell	Mary Jane Letts	Cecil Groves	Connie Haire

Conrad Burrell	Pete Penland	Sharon Grasty	Dwight Wiggins

Paul Holt	Jerry Sutton	Janet Burnette	Doris Melton

Earl Hooper	Jan Unger	Jim Campbell	Chuck Reece

Leon Jones	Gene Couch	George Stanley

The Board of Trustees of Southwestern Community College met for its regular quarterly meeting, with dinner preceding the meeting at 6:00 p.m. on July 22, 2003.

Following dinner, Dr. Groves introduced new employees, Rudy Beharrysingh, Kurt Berger, Ellen Heim, Allison Hinson, Caroline Trine, Duane Wesolick and Lorelei Yerse.

Chairman Conrad Burrell called the meeting to order at 7:02 p.m.

Ann Melton, Jackson County Assistant Clerk of Court, administered the oath of office to reappointed trustees, Terry Bell, Earl Hooper and Jerry Sutton.

Mr. Holt made a motion to approve the minutes of the quarterly meeting of April 22, 2003 and the special meeting of June 12, 2003 as mailed. Mr. Sutton seconded the motion which carried.

REPORTS OF OFFICERS:

President - Cecil Groves

No report.

Business Services - Janet Burnette

No report.

Continuing Education - Dwight Wiggins

Vice President Wiggins called upon Doris Melton, Coordinator of GED testing. The college's General Educational Development (GED) testing services were recently moved to the extension education division. Ms. Melton gave a brief overview of the GED test and outlined steps she is taking to support and encourage GED students and make the program more inviting. She also reported on activities she has implemented to educate the public about the GED test. The college currently gives the test at seven sites.

Instructional Services - Gene Couch

Vice President Couch drew the trustees' attention to the art display in the Balsam Lobby featuring paintings by SCC instructor, Roger Stephens.

Student/Institutional Development - Connie Haire

No report.

Technology/Telecommunications - Jim Campbell

No report.

CURRICULUM AND STUDENT SERVICES COMMITTEE

Vice President Wiggins reviewed the Spring Term 2003 Continuing Education Enrollment Report

(V A 1-a).

Vice President Couch gave a brief overview of the alternative programs at Southwestern (VI B 1-a). The college has implemented program offerings via a non traditional format in an effort to open up student access and provide more options for students.

Dr. Couch reported on three new program initiatives - Surveying Technology, Nursing (LPN, Evening/Weekend) and Teacher Education. The college will offer these Fall 2003.

Dr. Couch presented the Workload Plan - Curriculum Faculty (VI B 2-a) for approval. Mr. Sutton made a motion that the Workload Plan - Curriculum Faculty be approved . Mr. Bell seconded the motion which carried.

Vice President Haire provided a quarterly update on activities and highlights for the Student and Institutional Development area (VI C 1-a). Dr. Haire called attention to the new college catalog, student handbook and Career Focus publication.

Dr. Haire presented and reviewed Policy Revisions (VI C 2-a) for approval. Mr. Unger made a motion that the Policy Revisions be approved. Mr. Hooper seconded the motion which carried.

FINANCE AND CAMPUS IMPROVEMENTS COMMITTEE

Vice President Burnette reviewed the Local Revenue Analysis (VII A-1) and State Current Expenditures (VII A-2) for the period ending June 30, 2003.

Chuck Reece provided an explanation of a request from the NCCS office regarding the State Personnel Act (VII A-3). Community college employees are not covered under the State Personnel Act (SPA); however, in response to complaints that some community colleges grant more holidays and vacations than State Employees receive, the NCCS office has asked that all colleges voluntarily comply with the SPA in regards to vacation leave and holidays.

Ms. Burnette presented the Budget Transfers/Amendments (VII B-1). Mr. Holt made a motion that the Budget Transfers/ Amendments be approved. Mr. Hooper seconded the motion which carried.

EXECUTIVE COMMITTEE

Dr. Groves provided a PowerPoint update on the status of college facilities, building, and property acquisition projects. He reviewed efforts regarding the new Macon Campus, joint library and wellness center projects and the fiber connectivity initiative. He also recounted recent developments regarding the Cashiers Center.

Following discussion of developments in the Cashiers area, Mr. Holt made a motion that Southwestern Community College request that the Jackson County commissioners purchase the Freeman Gas property for the college. Ms. Letts seconded the motion which carried.

Dr. Groves distributed a suggested list of project advisory board liaisons for project initiatives the college is involved in. Composition of the advisory boards reflect trustee areas of expertise and interest; however, Dr. Groves asked the trustees to inform him if they had a preference as to project advisory liaison.

Dr. Groves presented the BalsamWest FiberNET Resolution for approval (VIII B-5). Mr. Holt made a motion that the BalsamWest FiberNET Resolution be adopted. Mr. Bell seconded the motion which carried.

Mr. Sutton made a motion that the additions to the Full-Time Employee List (VIII B-l), additions to Part-Time Employee List (VIII B-2), 2003-2004 Staff and Faculty Reappointments (VIII B-3), and 2003-2004 Part-Time Employee List (VIII B-4) be approved. Mr. Bell seconded the motion which carried.

Chairman Burrell appointed Earl Hooper ( representing Jackson County), Terry Bell (representing Macon County), and Kate Welch (representing Swain County) to the Nominating Committee for 2003-2004 Board of Trustees officers. They will report back at the October Quarterly Board meeting.

Mr. Sutton made a motion to adjourn. Mr. Penland seconded the motion which carried.

The next quarterly Board of Trustees meeting is scheduled for Tuesday, October 28, 2003.

The meeting adjourned at 8:30 p.m.

Conrad Burrell, Chairman	Cecil L. Groves, Secretary

Board of Trustees	Board of Trustees

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