OF THE BOARD OF TRUSTEES MEETING
Southwestern Community College
27, 2004, 6:00 P.M. - SCC Campus
Board of Trustees of Southwestern Community College met for its
regular quarterly meeting, with dinner preceding the meeting at
6:00 p.m. on January 27, 2004.
dinner, Dr. Groves introduced new employees, Patricia Hackett
and Peter Messier.
Conrad Burrell called the meeting to order at 7:05 p.m.
Holt made a motion to approve the minutes of the quarterly meeting
of October 28, 2003 as mailed. Mr. Sutton seconded the motion
- Cecil Groves
Services - Janet Burnette
Education - Dwight Wiggins
President Wiggins called upon Beth Graham. Ms. Graham provided
an update on activities at the Cashiers Center and briefly detailed
the programs and courses offered through the Center. The Cashiers
Center has been in operation for almost six years and enrollment
has increased each year by approximately twenty-five percent.
Ms. Graham expressed her appreciation to the Board of Trustees
for their support.
Instructional Services - Gene Couch
Development - Connie Haire
- Jim Campbell
AND STUDENT SERVICES COMMITTEE
President Wiggins reviewed the Continuing Education Class Visits
report for 2003 (V A 1-a). Continuing Education has just closed
out their academic year and he will present a full report at the
April quarterly meeting. Mr. Wiggins reported a five percent increase
in occupational FTE which will favorably impact funding for next
President Couch presented the 2004-2005 College Calendar for approval
(V B 1-a).
Couch presented Policy 5.16, Missed Curriculum Instructional Time
for approval (V B 1-b). This policy was developed in response
to a NCCCS requirement that community colleges have a formal policy
in place to address missed instructional time.
Couch presented Policy 6.34, Curriculum Course Prerequisites (V
B 1-c). This policy was developed to meet new auditing requirements.
Hooper made a motion that the 2004-2005 College Calender, Policy
5.16, Missed Instructional Time and Policy 6.34, Curriculum Course
Prerequisites be approved. Mr. Penland seconded the motion which
Vice President Haire called upon Myrna Campbell, Director of Enrollment
Services, who is retiring effective February 27. Ms. Campbell
gave a brief recap of her 30 year career at Southwestern and presented
highlights of her tenure in Student Services. Major initiatives
and achievements included a continued increase in enrollment,
retention efforts resulting in an increase in retention of students,
and implementation of technology to enable applicants and students
electronic access to grades, transcripts and admission status.
Ms. Campbell expressed her appreciation to the college and the
Board for the opportunities she has been given at Southwestern.
Chairman Burrell thanked Ms. Campbell on behalf of the Board of
Trustees for her service to the college.
President Haire provided a quarterly update on activities and
highlights for the Student and Institutional Development area
(V C 1-a). She noted the SCC Foundation recently celebrated its
30th anniversary. Trustee Paul Holt was instrumental in the creation
of the organization and was honored at the celebration for his
contributions and service to the Foundation.
AND CAMPUS IMPROVEMENTS COMMITTEE
President Burnette reviewed the Local Revenue Analysis (VI A-1)
and State Current Expenditures (VI A-2) for the period ending
December 31, 2003.
Burnette presented the Small Balance Write-Offs (VI B-1) for approval.
Sutton made a motion that the Small Balance Write-Offs be approved.
Mr. Penland seconded the motion which carried.
Burnette presented Policy 7.21, Computer Use and Technology Fee
(VI B-2) for approval. Several years ago the State Board of Community
Colleges approved a new policy allowing community colleges to
collect a computer use and technology fee from students. Due to
the increasing cost of supplies and materials needed to support
the instructional computer labs, the college will begin assessing
this fee in Fall 2004. Fee receipts will only be used to support
the procurement, operations and repair of computer and other instructional
Penland made a motion that Policy 7.21, Computer Use and Technology
Fee be approved.
Mr. Holt seconded the motion which carried.
Groves provided an update on property acquisition and building
projects. Efforts are still ongoing regarding acquisition of the
two properties adjacent to the college. As a result of a recent
meeting between college officials, DOT representatives and Macon
County business interests, the architects for the Macon Campus
have been asked to submit a design which would reposition the
buildings on the building site. This repositioning would accommodate
the possible construction of a road to connect properties owned
by the county and several business entities adjacent to the new
campus site. The Cashiers Center will be moving to its new location
later this spring. The county is in the process of transferring
the Freeman property to the college and George Stanley is working
with an architect to develop plans for the space and to look at
was held on developments regarding the joint use library initiative.
Dr. Groves presented a draft of a proposed resolution to be sent
to the Jackson County commissioners which would state the college's
position on the issue. A letter to the editor of the Sylva Herald
would also be useful in clarifying the college's position to community
members. Chairman Burrell asked the Trustees for comments regarding
the proposed referendum to the November ballot regarding location
of the county library. It was the consensus that Southwestern
Community College does not wish to get into a divisive position
with the community regarding the location of a county library.
Sutton made a motion that the proposed resolution to the Jackson
County Commissioners be adopted in the format prepared by Dr.
Groves and a letter be drafted to the editor of the Sylva Herald.
Mr. Jones seconded the motion which carried. Dr. Groves will review
the final draft with Chairman Burrell and Mr. Holt when revisions
Groves gave an update on the status of the fiber project. The
project is progressing well and fiber has been installed from
the main campus to the Public Safety Center in the Macon Industrial
Park. Connections are now being hooked up to the Drake building.
Plans are continuing for the Northern loop of the project which
will extend to Bryson City and Cherokee. Dr. Groves noted the
fiber installation was a great accomplishment and expressed his
appreciation for the college's partners in the project and the
team of knowledgeable people who have helped implement it. Press
releases will be released soon regarding the initiative.
Bell made a motion that the Additions to the Full-Time Employee
List (VII B-l) and Additions to the Part-Time Employee List (VII
B-2) be approved. Mr. Unger seconded the motion which carried.
Penland made a motion to adjourn. Ms. Welch seconded the motion
next quarterly Board of Trustees meeting is scheduled for Tuesday,
April 27, 2004.
meeting adjourned at 8:10 p.m.
Board of Trustees
L. Groves, Secretary
Board of Trustees
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