OF THE BOARD OF TRUSTEES MEETING
Southwestern Community College
27, 2004 - SCC Campus
Mary Jane Letts
Board of Trustees of Southwestern Community College
met for its regular quarterly meeting, with dinner preceding
the meeting at 6:00 p.m. on July 27, 2004.
Conrad Burrell called the meeting to order at 6:50 p.m.
and welcomed newly appointed trustee, Robert Simpson.
Jones expressed his appreciation for the flowers and
expressions of sympathy he received from the Board during
the recent death of his mother.
Melton, Jackson County Assistant Clerk of Court, administered
the oath of office to trustees Conrad Burrell and Robert
Neslen made a motion to approve the minutes of the quarterly
meeting of April 27, 2004 as mailed. Mr. Jones seconded
the motion which carried.
AND STUDENT SERVICES COMMITTEE
President Wiggins reviewed the Spring 2004 Continuing
Education Enrollment Report
(V A 1-a). Approximately 3000 students were served by
Continuing Education in Spring 2004.
Wiggins distributed a brochure and provided details
regarding the Leadership Jackson 2005 Institute. The
institute is being offered as a collaboration between
Southwestern Community College and the Jackson County
Chamber of Commerce. It is modeled after a very successful
program in Macon County. Mr. Wiggins gave credit to
Hank Shuler, Director of the SCC Macon Center, for her
efforts in developing and facilitating the programs.
President Couch reported on the NC Net Grant (V B 1-a).
The grant enabled the College to be designated as one
of three North Carolina regional Centers for Excellence
in Teaching and to implement several major projects.
These included hosting a workshop featuring a nationally
acclaimed speaker; production of two modules for web-based
courses and creating an on-line learning resources collection
of materials for teaching and learning.
Couch provided an update on the proposed Gaming Management
program. The application to offer the program has been
approved at the state level and discussions are continuing
with Harrah’s and Tribal Education officials.
At the request of the Eastern Band, implementation of
the program will be postponed until Fall 2005.
Couch reported that the System Office Program Audit
Services staff recently completed a program audit at
SCC for Spring Semester 2002 through Spring Semester
2003. Two preliminary exceptions and one concern were
identified. Dr. Couch and college administration prepared
a response to the audit report and discussed the concerns
with the program auditor and State Director for Program
Audit Services. Following discussions, notification
was received from the System Office that one final audit
exception was noted for the classes reviewed, for which
the college concurred.
Couch presented the revised Workload Plan - Curriculum
(V B 2-a) for approval. Mr. Bell made a motion that
the Workload Plan - Curriculum be approved. Mr. Hooper
seconded the motion which carried.
President Haire provided a quarterly update on activities
and highlights for the Student and Institutional Development
area (V C 1-a). She noted the May commencement ceremonies
were very successful.
Haire called upon Melissa Pendergast, SCC Public Information
Officer. Ms. Pendergast reviewed a list of proposed
activities planned to celebrate the college’s
upcoming 40th anniversary. Funding has been received
from the SCC Foundation to assist with costs. The main
goal of the activities will be to revive the internal
and external energy and enthusiasm for Southwestern
Community College. Ms. Pendergast also presented the
latest edition of the SCC Career Focus publication which
focuses on SCC College Transfer students. Dr. Haire
noted that Ms. Pendergast has accepted a position in
the private sector and will be leaving the College in
August. Dr. Haire commended Ms. Pendergast for her excellent
performance as Public Information Officer during her
tenure at SCC. Dr. Groves and Chairman Burrell also
thanked Ms. Pendergast for her efforts in marketing
the College and wished her well in her new position.
FINANCE AND CAMPUS IMPROVEMENTS COMMITTEE
President Burnette reported the financial audit results
for the year ended June 30, 2002 have been received
from the Office of the State Auditor. No instances of
noncompliance and no material weaknesses in internal
control were noted. Copies of the financial audit report
were distributed to the trustees.
Burnette reviewed the Local Revenue Analysis (VI A 1-a)
and State Current Expenditures (VI A 1-b) for the period
ending June 30, 2004.
Ms. Burnette presented the Budget Transfers (VI A 2-a)
for approval. Dr. Neslen made a motion that the Budget
Transfers be approved. Mr. Penland seconded the motion
President Campbell reported the June 2004 information
systems audit results. This was the first time the Office
of the State Auditor had conducted an audit of the community
college information systems. The primary object of the
audit was to evaluate information systems general controls
for the computer system handling the College’s
financial and student records. Two suggested improvements
were noted, both dealing with the development of policies.
These will be addressed by the College. The auditors
complimented the College on the computer center’s
President Campbell provided an update on telecommunications
projects. His department is in the process of upgrading
computers at the various College sites. The majority
of Southwestern’s Internet services are now being
received via BalsamWest fiber providing a cost savings
to the institution. Fiber has been installed to the
Industrial Park in Franklin and conduit construction
is now complete to Andrews with fiber installation to
commence shortly. It is anticipated that the fiber link
will encompass all the College sites this year. The
College’s website was recently re-designed to
match the latest college publications and the new design
was implemented on July 26.
Stanley provided an update on the progress of the new
Cashiers campus site and reviewed several access and
building issues which need to be addressed before the
college can utilize the site. He participated in a site
visit to the property last week along with a group composed
of county, engineering firm and Corps of Engineers personnel.
Stanley provided an update on the new Macon campus construction
and reviewed a map of the building site. Due to budget
issues, Macon County has asked for a delay in the design
and bid process for the new building. The College has
agreed to the extension and it is anticipated the building
will go to bid in January 2005. The new Macon County
Library will be built on the site adjacent to the new
campus. Mr. Stanley stated he was pleased with his experience
working with the Macon County Library representatives
and county commissioners on the construction project.
Dr. Groves expressed his appreciation for the good working
relationship the College has developed with Macon County.
Reece provided a report of repair and renovation projects
completed on the Jackson Campus during the 2004 fiscal
Groves provided an update on the status of the fiber
project. When the fiber loop is complete, 22 public
schools will be directly connected with a capacity 667
times greater than their current level of connection.
The BalsamWest partners plan to extend the fiber loop
through sections of Tennessee and Georgia in order to
encompass the high growth areas in those sections.
Welch made a motion that the additions to the Full-Time
Employee List (VII B-l), additions to the Part-Time
Employee List (VII B-2), 2004-2005 Staff and Faculty
Reappointments (VII B-3) and 2004-2005 Potential Part-Time
Employee List (VII B-4) be approved. Mr. Jones seconded
the motion which carried.
Burrell appointed Earl Hooper ( representing Jackson
County), Terry Bell (representing Macon County), and
Kate Welch (representing Swain County) to the Nominating
Committee for the 2004-2005 Board of Trustees officers.
They will report back at the October Quarterly Board
Groves gave a brief update on the impact of the recent
2004 legislative session on the college’s budget,
anticipated enrollment figures for the upcoming academic
year and expansion plans for distance learning offerings.
He expressed his appreciation to Virginia Cranfield
for her efforts as president of the Student Leadership
Association during the past year.
Neslen made a motion to adjourn. Mr. Penland seconded
the motion which carried.
next quarterly Board of Trustees meeting is scheduled
for Tuesday, October 26, 2004.
meeting adjourned at 8:00 p.m.
Board of Trustees
L. Groves, Secretary
Board of Trustees
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