What you need to know to keep your financial aid!
Every year that you re-apply for financial aid, and at the end of each semester the SCC Financial Aid Office checks your transcript (record of your grades) to see if you are making Satisfactory Academic Progress (SAP). This is something the federal government requires to make sure you are making progress towards completing your degree, diploma or certificate.
To make SAP:
- You have to earn a cumulative grade point average (GPA) of at least 2.0. Your GPA for financial aid purposes will include both passing and failing grades in developmental courses, so your GPA for financial aid may be different than the GPA on your SCC transcript.
- You also have to complete, on a cumulative basis, at least 67% of the credit hours you attempt (your course completion rate) so that you won't exceed 150% of the credit hours in your academic program (the maximum time frame to complete your program).
- These grades count as hours attempted and earned- A, B, C, D, P, S (credit by exam) or TR (Transfer credits)
- These grades count as hours attempted, but not earned- W, WF, F, I (Incomplete) or CS, R (Continued Study/Repeat developmental course)
- These grades don't count as hours attempted or earned- AU (Audit) or NA (Never Attended)
- Since these measures are cumulative, that means we look at your results for all terms ever enrolled at SCC, and include all hours transferred to SCC, even if you didn't receive financial aid during those terms.
If you’re not making SAP you may get a chance to turn things around:
- You will be notified in a letter from the Financial Aid Office that you are being placed on financial aid warning for one semester. This is your opportunity to improve your academic results so that you will be making SAP by the conclusion of your warning term. You will continue to receive financial aid during this warning term.
- If you do not achieve a cumulative 2.0 GPA and a cumulative 67% course completion rate during your financial aid warning term, your financial aid will be suspended. You will then be required to pay for future classes on your own.
- During your suspension period, if you believe you have regained SAP, you should notify the Financial Aid Office. We will recheck your SAP to see if you can again be eligible for financial aid.
- If you have attempted more hours than the maximum time frame for your academic program (150% of the credit hours in the program), you will not receive a warning term. Financial aid will automatically be suspended.
You may appeal a determination that you are not making SAP:
- After your warning term and when you receive your financial aid suspension letter, you may make a Financial Aid Appeal in order to receive financial aid for an additional term or terms on a probationary status.
- You should have special circumstances, such as a serious illness or injury, or a death in your immediate family during the semester(s) you failed to make SAP.
- If you cannot regain SAP in one additional semester on probation, you may be placed on a plan that will stipulate specific requirements you must meet in order to remain on probation under the appeal.
- If you are not making SAP because you have changed your academic program, you may be able to appeal if you have valid cause for withdrawing from your former academic program.
- You may be asked to provide documentation with the appeal form.
- Your request will be reviewed by the Financial Aid Director and you will be notified of the decision.
Tips to Make Satisfactory Academic Progress (SAP)
THESE TIPS WILL HELP YOU AVOID EXCESSIVE WITHDRAWAL (W) OR F GRADES:
- Only sign up for the number of classes that you can successfully pass during one semester-it's better to start off slower and add more during a later semester. Also, be sure the classes are scheduled at times you will be able to meet. Make back-up arrangements for transportation and childcare.
- Be sure to make any adjustments to your class schedule each semester before the end of the Drop/Add period. When you do this, the course is removed completely from your schedule and will not affect your SAP. For upcoming semesters, the last day of the Schedule Adjustment period is:
Fall 2015 - August 21, 2015
Spring 2016 - January 15, 2016
- If you start having trouble in a class, or if you have to miss more than one day of class in a row, take steps right away. Contact the instructor first, and if you need further help, see the Learning Assistance Center or Student Support Services about getting a tutor.
- If you must withdraw from a class, be sure to do so before the last day to withdraw. If you miss this date, you will receive an F grade instead of a W grade. Both grades count as hours attempted but not earned for SAP purposes, but an F grade also seriously hurts your GPA. For upcoming semesters, the last day to withdraw for full session classes is:
Fall 2015 - October 29, 2015
Spring 2016 - March 29, 2016
- See the Financial Aid Office if you are contemplating a change in academic program. We can discuss with you the implications for your SAP.