Registrar

Withdrawal Requirements and Procedures

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Student Initiated Withdrawals

To withdraw from a course(s) or the College, a student should contact his advisor and initiate the ADD/DROP/WITHDRAWAL Form or initiate the form online. These forms are processed by the Registrar’s Office. If a student withdraws by the official withdrawal date for the semester (published in the College’s calendar), the grade received will be a “W.”

If a student seeks to withdraw from a course(s) after the official withdrawal date, this request may be granted under extenuating circumstances, such as serious illness or job transfer, and will be considered on an individual basis by the instructor. It is the student’s responsibility to provide compelling documentation for this request and to attach the documentation to the Form. The Form requires the signature of the advisor, appropriate instructor(s), and the dean and then is processed in the Registrar’s Office.

It is the student’s responsibility to initiate the withdrawal process. If a student stops attending class and does not complete an official withdrawal, the student’s final grade will be an “F.” An exception would be a “W” or “AW” if the conditions for an administrative withdrawal are met.

Administrative Withdrawals

Any student who has been absent for two consecutive weeks in a 16-week term or one week in shorter academic terms will be administratively withdrawn from the course. A student in an online or hybrid course will be administratively withdrawn following two consecutive weeks in a 16-week term (or one week in shorter academic terms) of missed assignments, missed attendance (for hybrid) and lack of communication with the instructor regarding course participation. Consistent with policies establishing attendance in online courses, logging into a course site but failing to perform the aforementioned actions does not constitute attendance. (Policy 6.02.01)

Classes in which a student has been administratively withdrawn will reflect a grade of “AW” on the student’s transcript. “AW” indicates that a student was administratively withdrawn from a course due to non-attendance, which would have resulted in a failing grade. A grade of “AW” will not influence the quality point ratio for the semester.

Administrative withdrawals will be allowed up to the published Administrative Withdrawal deadline each semester (approximately the 85% point of the semester). Thereafter, the earned grade will be posted. Students will receive notification from the Registrar’s Office when an administrative withdrawal has been processed.

The “W” or “AW”  will not influence the grade point average for the semester. However, withdrawing from courses could affect a student’s eligibility for financial aid. Students who receive financial aid should always consult the financial aid officer before withdrawing from a course. Withdrawn courses are subject to the refund policies of the Business Office. Withdrawing from a course, regardless of the circumstances, does not result in a tuition refund of any amount.

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