Student Records Phone Number – 828.339.4219
Registrar's Office fax - 828.339.4444
To download any linked forms in pdf format, you must have Adobe Acrobat Reader. You may download it for free from the SCC Public Drive (The software must be installed before downloading.) As noted below, some forms may only be obtained from an advisor or the Registrar's Office.
Add / Drop / Student Withdrawal / Administrative Withdrawal
Paper forms have been discontinued for adding/dropping/withdrawing from courses.
During the drop/add period, advisors can meet with an advisee to complete drops and adds in the same Colleague RGN screen session to avoid additional charges to the student. (Ex. If 3 hours are dropped and 3 hours are added at the same time on RGN, no changes to billing. If 3 hours are dropped and RGN is saved out, then RGN is re-opened and 3 hours are added, billing is affected.)
Withdrawals can be requested through student’s MySCC Portal.
Administrative withdrawals can be requested through the OnBase form.
FINANCIAL AID NOTICE - Withdrawal from classes can result in repayment of financial aid funds, or jeopardize any future financial aid. See the Financial Aid Office to review possible effects before requesting schedule changes.
The Last Dates to ADD, DROP, or WITHDRAW are in the Academic Calendar.
Application for Commencement - By Advisor or By Student
It is the student's responsibility to confirm the application process has been completed by the deadline. All applicants must complete all program requirements by the end of the semester applied for if they plan to participate in Commencement Ceremony.
- For each major, have a graduation application submitted for the semester of completion. Advisors can submit grad apps in OnBase or students can now submit their own grad apps in Self-Service on their MySCC.
- Visit the Herff Jones website to order graduation kit (cap, gown & tassel). The SCC Bookstore can also assist with obtaining graduation items.
- More info about the Commencement Application
Change of Grade (By Instructor)
If an instructor wishes to change a grade, the Change of Grade OnBase form must be initiated by the instructor of the course.
An "I" grade indicates that a student has completed at least 80% of the course work and are granted an extension to complete the remaining work past the last day of class. It is the studen's responsibility to have this deficiency removed during the first two weeks of the following semester or the grade will automatically be changed to an "F". A Change of Grade form will be needed to update the resulting grade.
Conditional Registration Form
The purpose of the conditional registration form is to provide registration access for students to register for classes and secure a semester schedule while awaiting official prerequisite documentation to be received by Southwestern Community College.
Course Credit/Advanced Placement for Licensure and Certification
A student who has completed training and passed a national or state registry examination for licensure, certification or equivalent may be eligible to receive credit towards a certificate, diploma or Associate of Applied Science Degree.
Note: A copy of the certification must accompany this form.
Course Credit By Exam
Students may earn course credit by examination in selected courses identified by program coordinators or department chairs. The payment of the testing fee ($25.00 per course) and successful completion of the exam will result in an S grade for the course. Credit by examination may be earned prior to enrolling in a course or up to the 10% point if a student is enrolled in the course.
Course Substitution
When it is determined to be in the best interest of the student's declared educational objective, appropriate courses may be substituted for another course for graduation purposes. Course substitutions can be requested through the OnBase Course Substitution form. Once submitted, the form will be reviewed by the Division Dean. If approved by the Dean, the form will be reviewed and processed by the Registrar’s Office. If the request is unable to be processed at the time, it may be denied.
FERPA Release and Restriction Form
Transcript Request/ Enrollment Verification Form
A current or former student may secure a transcript of their grades by completing a Transcript Request Form and submitting it to the Registrar’s Office. Current students can also complete this form to verify enrollment at SCC. In compliance with the Privacy Act, student records will not be released to a third party without the signature of the student. Learn more about obtaining a transcript.
Additional forms for Advisors can be found here.
